Early access · currently in development
Stafflume brings employee onboarding, workforce documentation, HR workflows and AI-assisted support into one workspace, so every hire goes from signed offer to workforce ready.
Workforce readiness
Sample Data7
Onboarding
5
Docs to review
3
Approvals
Amara Eze
Warehouse A
Grace Mensah
Retail Store 2
Priya Nair
Head Office
Fatima Hassan
Head Office
Contract · Amara Eze
5 fields extracted. Probation period not found. Waiting for HR review.
The problem
Growing companies keep employee information in spreadsheets, email threads, paper forms and chat apps. Records exist, but the work of assembling and chasing them lands on HR.
A new hire’s signed contract is in an email thread, the emergency contact form is a photo in a chat group and the start date lives in a spreadsheet nobody owns.
Records go stale, and nobody can say what is missing for one person without asking three people.
HR re-keys the same fields from contracts and forms, chases late documents by message, and answers the same leave and policy questions every week.
Hours go to follow-ups instead of people work, and the effort grows with every location and every hire.
Managers at each site run onboarding their own way. HR cannot see who is ready for day one, whose certification lapses next month or which approvals are stuck.
Gaps surface late: a new starter without a signed form, or an expired forklift certificate found during a shift.
Traditional HR systems store employee data, but the manual work of collecting, checking and chasing it stays with the team. That does not scale past a handful of hires per month or a single location.
The solution
Stafflume is an operations layer for the employee journey after an offer is signed. It is not an applicant tracking system, and it does not replace HR judgment.
01
Profile, documents, tasks and approvals sit together instead of across five tools.
02
Fields are extracted from uploads and flagged when missing. A person confirms every value.
03
Build the onboarding once per role and location, then reuse it for every hire.
04
Employees ask questions and get answers that cite the policy, or are routed to HR.
Platform
Each capability reads and writes the same employee record, so what happens in one place shows up everywhere else.
Create an employee profile and Stafflume proposes an onboarding plan from the role, department, workplace location and your company requirements. HR managers assign tasks, watch completion and send reminders.
AI suggests the checklist and summarizes what is outstanding. A manager approves before anything is assigned.
Warehouse Associate · Logistics · Warehouse A
Upload contracts, certifications and onboarding forms. Text and form fields are extracted, missing fields are highlighted and a short summary with suggested follow-ups is drafted. Authorized staff review and edit every value.
Stafflume does not authenticate documents or decide legal compliance. It prepares them for HR review.
Probation period missing. Confirm with the signed original.
Employees ask questions in plain language: leave entitlement, outstanding documents, where the remote work policy is. Answers draw on approved policies and the asker’s permitted information, and show the policy they came from.
If no approved policy covers the question, the assistant says so and hands it to HR.
How many annual leave days do I get?
Can I bring my dog to work?
One view of total profiles, people currently onboarding, completed checklists, outstanding documents, certifications nearing expiry, pending approvals and upcoming deadlines, filterable by location.
Shown with sample data until a workspace has real records.
Define reusable onboarding workflows with ordered steps, owners, due dates, reminders and approval gates. Scheduled reminders and status updates go out on time without anyone remembering to send them.
Human approval is a built-in step type, not an afterthought.
Collect signed contract
Employee
Verify equipment certificate
HRNeeds approval
Grant equipment access
Ops managerNeeds approval
A simple, mobile-first space where employees see assigned onboarding tasks, upload requested documents, read company policies, follow progress, view approved announcements and ask the HR assistant.
Access is limited to each employee’s own information.
Welcome, Grace
Your onboarding
5 of 6 tasks complete
Interactive preview
Filter employees, review an extracted document, approve a workflow step or ask the assistant a policy question. Everything below runs in your browser on fictional data, and nothing is sent anywhere.
Preview of the intended product experience. Fictional company, people and documents. Changes reset when you reload.
How it works
Create employee records and assign role, department and location. The details drive which workflow applies.
Choose onboarding requirements, owners, deadlines and approval gates, per role or per location.
Extract fields from uploaded documents, draft checklists and answer policy questions from approved sources.
Review outstanding actions, approve or reject changes and monitor completion on the readiness dashboard.
Who it’s for
The common thread is growth without a matching growth in HR headcount.
Teams of 20 to 300 where HR is one or two people.
Stores, restaurants and hotels with frequent starters and seasonal staff.
Warehouses, depots and fleets across several sites.
Clinics, agencies and field-service companies with distributed teams.
HR and People Operations teams are the primary users across every segment: they configure workflows, review documents and own the policy library.
Technology
Stafflume’s capabilities map directly to a serverless AWS architecture: documents are stored and read with S3 and Textract, Bedrock drafts summaries and answers from approved policies, and Lambda, Step Functions and EventBridge Scheduler run the workflows and reminders. Stafflume is in development, so this describes the architecture the product is being built on.
Stage 1
Sign-in and requests from HR and employees
Amazon Cognito
Authenticates HR staff and employees and enforces role-based access.
Amazon API Gateway
Exposes the secured API the web app calls.
Stage 2
Documents and records at rest
Amazon S3
Holds uploaded documents in encrypted buckets.
Amazon DynamoDB
Stores employee records, tasks and workflow state.
Stage 3
Backend logic and orchestration
AWS Lambda
Runs the application backend and automation logic.
AWS Step Functions
Orchestrates multi-stage workflows with approval steps.
Amazon Textract
Extracts text and form fields from documents.
Stage 4
Summaries, checklists and policy answers
Amazon Bedrock
Drafts summaries, checklists and assistant replies.
Amazon Bedrock Knowledge Bases
Retrieves passages from approved company policies.
Stage 5
What HR and employees see
Amazon EventBridge Scheduler
Triggers deadline and certification reminders.
Amazon SES
Sends onboarding and reminder emails.
Amazon CloudWatch
Monitors the application with logs and alarms.
Each service has one clear job. Using AWS services does not by itself make Stafflume compliant with any regulation or certified under any scheme.
Security and privacy
These are design principles for the platform being built. Stafflume holds no security certifications and has not undergone a third-party audit.
Documents and records are designed to be encrypted in transit and at rest using AWS-managed encryption.
HR administrators, managers and employees see only what their role allows, enforced at the API layer.
Stafflume asks only for the fields a workflow needs, and nothing is collected for its own sake.
Workspace owners will set how long documents and records are kept, with deletion on request.
Extracted values, summaries and suggested actions are drafts. A person approves them before they change a record.
Stafflume supports HR professionals. It does not make hiring, dismissal or other consequential employment decisions.
Progress and early access
Stafflume is being built with its first users in mind. If onboarding, documents and HR follow-ups take too much of your week, tell us about your setup.
Product definition
Problem, users, six core capabilities and workflow defined.
Interactive preview
A working sample-data experience of the intended product, on this page.
MVP in development
Building onboarding, document review and the HR assistant on the AWS architecture above.
Early-access pilots
Open to HR teams who want to shape the first release.
No customer or revenue figures are claimed here because there are none to report yet.
Pricing
Final plans and prices are not published yet. Tell us your headcount and locations and we will discuss what fits.
Small teams starting to formalize onboarding.
Request pricing
Multi-site companies standardizing HR operations.
Request pricing
Larger organizations with specific requirements.
Request pricing
Tier contents describe the intended packaging and may change before launch.
Team
Co-founder
Co-founder of Stafflume, leading platform engineering and intelligent HR workflow automation on AWS.
FAQ
Stafflume is being built. The interactive preview on this site runs on sample data in your browser, and early access is being offered to companies that want to shape the first release. We are not claiming customers or live deployments.
The platform is designed around encryption in transit and at rest, role-based access and limited data collection. Stafflume has no security certifications or third-party audits today, and we say so rather than imply otherwise. Ask us for the details during early-access conversations.
It builds an onboarding plan from an employee’s role, department and location, assigns tasks, sends reminders and shows completion. AI suggests checklists; a manager approves them.
No. AI extracts fields, drafts summaries and answers policy questions. People review and approve anything that changes a record, and Stafflume is not designed to make hiring, dismissal or other consequential decisions.
No. It reads documents and flags what looks missing so HR can review them faster. Authenticity and compliance remain HR and legal judgments.
Growing SMEs and companies with several locations, such as retail, hospitality, logistics, distribution and multi-site services. Any team onboarding people across locations should find it relevant.
The architecture uses AWS services for secure storage, document extraction, generative AI with approved-policy retrieval, workflow orchestration and scheduled reminders. The AWS section describes each service and its job.
Use the early-access form. We will reply by email to discuss whether Stafflume fits your team and how a pilot could work.
Contact
Questions about the product, security or a pilot? Write to us.